System of Controls

This is the set of actions we will take, in line with the DfE guidance Actions for schools during the coronavirus outbreak. These lay out in broad measure the steps we are taking to manage the risk Covid-19 poses in our community, whilst the risk management plan looks at specific issues in more detail. They are grouped into ‘prevention’ and ‘response to any infection’.

    Prevention

  1. Minimise contact with individuals who are required to self-isolate by ensuring they do not attend the school.
  2. Ensure face coverings are used in recommended circumstances.
  3. Clean hands thoroughly more often than usual.
  4. Ensure good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach.
  5. Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents.
  6. Minimise contact between individuals and maintain social distancing wherever possible.
  7. Keep occupied spaces well ventilated.
  8. Where necessary, wear appropriate personal protective equipment (PPE).
  9. Promote and engage in asymptomatic testing, where available.
  10. Response to any infection

  11. Promote and engage with the NHS Test and Trace process.
  12. Manage and report confirmed cases of coronavirus (COVID-19) amongst the school community.
  13. Contain any outbreak by following local health protection team advice.

Prevention

1. Minimise contact with individuals who are required to self-isolate by ensuring they do not attend the school.

When an individual develops coronavirus (COVID-19) symptoms or has a positive test

The school must follow this process and ensure everyone onsite or visiting is aware of it.

Anyone told to isolate by NHS Test and Trace or by their public health protection team has a legal obligation to self-isolate, but you may leave home to avoid injury or illness or to escape risk of harm. More information can be found on NHS Test and Trace: how it works.

Other members of their household (including any siblings and members of their support or childcare bubble if they have one) should self-isolate. Their isolation period includes the day symptoms started for the first person in their household, or the day their test was taken if they did not have symptoms, whether this was a Lateral Flow Device (LFD) or Polymerase Chain Reaction (PCR) test), and the next 10 full days. If a member of the household starts to display symptoms while self-isolating they will need to restart the 10 day isolation period and book a test.

If anyone tests positive whilst not experiencing symptoms but develops symptoms during the isolation period, they must restart the 10 day isolation period from the day they developed symptoms.

If a pupil displays coronavirus (COVID-19) symptoms, or has a positive test, while at their school they should avoid using public transport and, wherever possible, be collected by a member of their family or household.

In an emergency, call 999 if someone is seriously ill or injured or their life is at risk. Anyone with coronavirus (COVID-19) symptoms should not visit the GP, pharmacy, urgent care centre or a hospital, unless advised to.

When an individual has had close contact with someone with coronavirus (COVID-19) symptoms

Everyone must wash their hands thoroughly for 20 seconds with soap and running water or use hand sanitiser after any contact with someone who is unwell. The area around the person with symptoms must be cleaned with normal household bleach after they have left to reduce the risk of passing the infection on to other people. See the COVID-19: cleaning of non-healthcare settings guidance.

If you are contacted by NHS Test and Trace or your local health protection team and told to self-isolate because you have been a close contact of a positive case, you have a legal obligation to do so.

2. Ensure face coverings are used in recommended circumstances

Face coverings should be worn by adults and pupils (in years 5 and above) in areas outside classrooms when moving around communal areas where social distancing is difficult to maintain such as corridors and staircases, the main hall, conservatory, gallery, staffroom and G5.

In addition, face coverings should now be worn by pupils in years 6 and above in classrooms. Teachers (including Lower Years teachers) do not need to wear face coverings in class except where 2m social distancing is not possible, for example, whilst moving around the classroom to hand out work or to provide individual support. Pupils in Y5 do not need to wear face coverings in lessons most of the time: just whilst they or their teacher is moving around the classroom.

This does not apply in situations where wearing a face covering would impact on the ability to take part in exercise or strenuous activity, for example in PE lessons.

We are taking this additional precautionary measure for a limited time during this period of high coronavirus (COVID-19) prevalence in the community. These measures will be in place until Easter. As with all measures, we will keep it under review and update guidance at that point.

Face visors or shields should not be worn as an alternative to face coverings. They may protect against droplet spread in specific circumstances but are unlikely to be effective in reducing aerosol transmission when used without an additional face covering. They should only be used after carrying out a risk assessment for the specific situation and should always be cleaned appropriately.

Access to face coverings

It is reasonable to assume that staff and young people will now have access to face coverings due to their increasing use in wider society, and Public Health England has made available resources on how to make a simple face covering.

However, where anybody is struggling to access a face covering, or where they are unable to use their face covering due to having forgotten it or it having become soiled or unsafe, the school has a small contingency supply available to meet such needs.

Safe wearing and removal of face coverings

Schools are expected to have a process for removing face coverings when those who use face coverings arrive at school, and when face coverings are worn at school in certain circumstances.

This process must be communicated clearly to pupils and staff.

Safe wearing of face coverings requires cleaning of hands before and after touching – including to remove or put them on – and the safe storage of them in individual, sealable plastic bags between use.

Where a face covering becomes damp, it should not be worn and the face covering should be replaced carefully.

Staff and pupils should bring a spare face covering to wear if their face covering becomes damp or soiled during the day.

Pupils must be instructed not to touch the front of their face covering during use or when removing it and they must dispose of temporary face coverings in a ‘black bag’ waste bin (not recycling bin) or place reusable face coverings in a plastic bag they can take home with them, and then wash their hands again before heading to their classroom.

Signs are displayed in all corridors and communal areas, as well as at all entrances, to remind students and staff to wear their face coverings.

Form tutors will get their forms to practise donning and doffing their face coverings.

Parents are asked to reinforce at home the importance of wearing face coverings.

Further guidance on face coverings

3. Clean hands thoroughly more often than usual

Coronavirus (COVID-19) is an easy virus to kill when it is on skin. This can be done with soap and running water or hand sanitiser.

Hand sanitizing stations are placed at strategic points throughout the school, including all entrances and exits and everyone is expected to sanitize their hands each time they pass one. This should ensure that everyone is sanitizing their hands sufficiently regularly.

Students will be reminded about the need and purpose of using hand sanitising and educated about proper handwashing techniques. Signage will be posted at all hand basins.

Young children must be supervised using hand sanitizer, both to ensure it is done correctly and to ensure they do not ingest the alcohol gel.

Students will be reminded to cover their mouth and nose with a tissue or their sleeve (not their hands) when coughing or sneezing, to put used tissues in the bin immediately and wash their hands afterwards.

4. Ensure good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach

The ‘catch it, bin it, kill it’ approach continues to be very important, so the school will ensure that we have enough tissues and bins available in the school to support pupils and staff to follow this routine. As with hand cleaning, the school will ensure younger children and those with complex needs are helped to get this right and all pupils understand that this is now part of how the school operates. The e-Bug coronavirus (COVID-19) website contains free resources for schools, including materials to encourage good hand and respiratory hygiene.

5. Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products, such as detergents

Our procedures are informed by the revised guidance for cleaning non-healthcare settings published by Public Health England, which provides advice on general cleaning required in addition to the existing advice on cleaning those settings when there is a suspected case.

Additional toilet facilities have been created. Toilets will be cleaned with a high frequency and pupils must be encouraged to clean their hands thoroughly after using the toilet.

6. Minimise contact between individuals and maintain social distancing wherever possible

Minimising contacts and mixing between people reduces transmission of coronavirus (COVID-19). The school will do everything possible to minimise contacts and mixing while delivering a broad and balanced curriculum.

For younger children the emphasis will be on separating groups and for older children, it will be on distancing. For children old enough, they will be reminded frequently to maintain distance and not touch staff where possible.

How we group children

Consistent groups reduce the risk of transmission by limiting the number of pupils and staff in contact with each other to only those within the group. Maintaining distinct groups or ‘bubbles’ that do not mix makes it quicker and easier in the event of a positive case to identify those who may need to self-isolate and keep that number as small as possible.

Our small year groups offer effective ‘bubbles’ of pupils, enabling us to minimise contacts and mixing while delivering a broad and balanced curriculum. Preventing mixing between the year groups will help to reduce the number of people who could be asked to isolate should someone in a group become ill with coronavirus (COVID-19).

Year groups will be kept apart from other groups where possible and older children should be encouraged to keep their distance within groups.

We have changed the timetable to limit the sharing of rooms and social spaces between groups as much as possible.

Being within a ‘bubble’ reduces the need for other measures, but does not eradicate the need. All other measures in the system of controls remain important, to minimise transmission risks and to minimise the numbers of pupils and staff who may need to self-isolate.

We recognise that Early and Lower Years will not be able to maintain social distancing and it is acceptable for them not to distance within their group.

Both the approaches of separating groups and maintaining distance are not ‘all-or-nothing’ options and will still bring benefits even if implemented partially.

All teachers and other staff can operate across different classes and year groups in order to facilitate the delivery of the school timetable, however we have structured the timetable to minimize the need for this. Where staff need to move between classes and year groups, they should try and keep their distance from pupils and other staff as much as they can, ideally 2 metres from other adults. The DfE recognises this is not likely to be possible with younger children and teachers in primary years can still work across groups if that is needed to enable a full educational offer.

Measures within the classroom

Maintaining a distance between people whilst inside and reducing the amount of time they are in face to face contact lowers the risk of transmission. It is strong public health advice that staff in secondary schools maintain distance from their pupils, staying at the front of the class, and away from their colleagues where possible. Ideally, adults should maintain 2 metre distance from each other, and from children. We know that this is not always possible, particularly when working with younger children, but adults are expected to do this when circumstances allow. In particular, they should avoid close face to face contact and minimise time spent within 1 metre of anyone.

For children old enough, they should also be supported to maintain distance and not touch staff and their peers where possible. This will not be possible for the youngest children and some children with complex needs, but doing this where they can, and even doing this some of the time, will help.

When staff or children cannot maintain distancing, particularly with younger children in primary schools, the risk is reduced by keeping pupils in the smaller, class-sized groups.

We have made adaptations to the classroom to support distancing where possible. That should include seating pupils side by side and facing forwards, rather than face to face or side on, and might include moving unnecessary furniture out of classrooms to make more space.

Measures elsewhere

Groups should be kept apart, meaning that the school will not hold large gatherings such as assemblies or collective worship with more than one group.

The timetable has been structured to ensure groups can be kept apart and movement around the school site kept to a minimum. While passing briefly in the corridor or playground is low risk, we have sought to avoid creating busy corridors, entrances and exits by dividing the school into regions used by different groups of forms.

A one way system on the narrower staircase and keeping to the left on the main staircase will help minimise contacts.

Each year group has its own form room where lunch can be eaten in wet weather.

Each year group has its own section of the school grounds to use at break and lunch times. Lunch will be eaten outside whilst the weather permits.

Shared staff spaces

Shared staff spaces are set up to help staff to distance from each other. Use of the common room should be minimised, whilst ensuring staff still have a break of a reasonable length during the day.

Measures for arriving at and leaving school

We have put in place control measures for arriving at and leaving school to minimise any potential contacts at these times.

Everyone must sanitise their hand upon entering the school premises and also do so at the end of the day.

Pre-Nursery to Year 4 parents can drive into the school via the west gate at the back of the school (adjacent to the Hampton Court Green car park). Nursery and Reception families can drive down the perimeter road and park in the car park at the front of the school. Year 1 to Year 4 form rooms will be based in the S block at the back of the school,please park in the car park nearest the East gate at the front of the school and make your way to the S block on foot.. The Hampton Court Palace car park can be used as an overflow if needs be but please be aware parking charges do apply.

Nursery and Reception form tutors will meet their form at 8.15 am or 8.50am in the Little Garden. Year 1 to Year 4 form tutors will meet their forms on the sports field at 8.35 am. All pupils will have their temperature checked and be signed in.

Pupils in Years 5 to 13 must not be driven onto the site but should make their own way into the school grounds. Students must have their temperature checked when they enter the school grounds; if any pupil has a temperature of 37.8 degrees or higher they will not be allowed to attend school. Pupils in Years 5 to 13 should then make their way directly to their Form Rooms.

Children will finish each day at 3.15 pm in the Early Years and at 4 pm for Years 1 to 11. Pupils from Nursery to Year 6 will be signed out by form tutors in the Little Garden or the front lawn and we will have marquees in case of bad weather.

Students in Year 7 and above can leave school at 4pm without needing to congregate and sign out.

The school gates will close at 4.20 pm each day. Parents must not come into the classrooms or any school buildings to collect a child without prior appointment.

Collecting a child during the school day

Once the school gates have closed at 9 am they will not reopen until 3 pm each day.

If you need to collect your child or visit the school for any reason during the course of the day you must come to the front gate and let Paul Jenkins, Security Manager, know why you are visiting. You will then be asked to come to our temporary medical area which will be based in the garden room at the front of the school. Natalie Barker, Admissions Assistant, or Rachel Bowles will greet and assist you. Any child who is unwell during the course of the day will be brought to the garden room to be supervised until a parent collects them. Please ensure you have notified the school of any changes to medical information, allergies, phone numbers, and whom to contact in case of emergency, as we will need to ensure children are collected safely and promptly.

Students with complex needs

Individual students with complex needs will be considered on a case by case basis by a member of the Senior Leadership Team or one of the Heads of Learning Support. Where appropriate individual action plans will be drawn up.

Specialists, therapists, clinicians and other support staff for pupils with SEND can provide interventions as usual under the direction of the Heads of Learning Support

Peripatetic music teaching

We are unable to provide peripatetic music teaching at this time. We hope, of course, to be able to bring peripatetic teaching back as soon as we deem it safe and practicable to do so. In the meantime we recommend contacting music teachers directly to arrange 1 to 1 tuition online. Please refer to our music pages on the website for more information about online tuition.

Visitors

Visitors are kept to an operational minimum and undergo similar self-certification checks

All ‘face to face’ meetings with parents will be avoided where possible and parents are asked not to enter any school buildings. All staff are encouraged to hold parent meetings on zoom or the telephone.

Where it is necessary for a visit to go ahead, the person responsible for organising the visit must ensure that visitors complete the self-certification, where needed, and let them know about the school measures in place.

Visitors’ access through Pedestrian Gate and report to the Porter’s Lodge. The arrangements for each visit will be communicated to the Security Manager in advance of arrival. The Security Manager will contact the member staff in charge of each visitor upon their arrival.

Site guidance on physical distancing and hygiene is explained to visitors on or before arrival.

Where visits can happen outside of school hours, they should.

A record will be kept of all visitors.

Immunisations

The school will engage with our local immunisation providers to provide immunisation programmes on site as usual, ensuring these will be delivered in keeping with the school’s control measures. These programmes are essential for children’s health and wellbeing and can also provide benefits for staff.

Local immunisation teams must provide the school with full risk assessments and further information (including how they will alter their provision, wear PPE etc) at least two weeks before the planned immunisation visit.

Lunches

Edson Junior Lopes and his catering team will be providing hot and cold lunches on site each day. Lunch will be delivered to students in their year group bubbles in environmentally-friendly packaging.

Junior will prepare the food on site and the menu will be rotated each day.

Junior and his catering team will be following the Guidance for food businesses on coronavirus (COVID-19).

Lunches will be individually named to accommodate those who have allergies or dietary requirements.

Please ensure you have contacted reception; reception@hchnet.co.uk to update the school with any allergy information to ensure we can inform the catering team. We encourage all families to have the school lunch as it enables the children to have a hot, nutritious and varied lunch each day.

Equipment and resources

Equipment and resources are integral to education in schools. For individual and very frequently used equipment, such as pencils and pens, it is recommended that staff and pupils have their own items that are not shared.

Classroom based resources, such as books and games, can be used and shared within the bubble; these should be cleaned regularly, along with all frequently touched surfaces.

Resources that are shared between classes or bubbles, such as sports, art and science equipment should be cleaned frequently and meticulously and always between bubbles, or rotated to allow them to be left unused and out of reach for a period of 48 hours (72 hours for plastics) between use by different bubbles.

Outdoor playground equipment should be more frequently cleaned.

It is still recommended that pupils limit the amount of equipment they bring into school each day, to essentials such as lunch boxes, hats, coats, books, stationery and mobile phones. Bags are allowed.

Pupils and teachers can take books and other shared resources home, although unnecessary sharing should be avoided, especially where this does not contribute to pupil education and development.

Similar rules on hand cleaning, cleaning of the resources and rotation should apply to these resources.

7. Keep occupied spaces well ventilated

Good ventilation reduces the concentration of the virus in the air, which reduces the risk from airborne transmission. This happens when people breathe in small particles (aerosols) in the air after someone with the virus has occupied an enclosed area.

It is important to ensure that occupied spaces are well ventilated and that a comfortable teaching environment is maintained.

Further advice on this can be found in Health and Safety Executive guidance on air conditioning and ventilation during the coronavirus outbreak and CIBSE coronavirus (COVID-19) advice.

8. Where necessary, wear appropriate personal protective equipment (PPE)

Face coverings are not classified as PPE (personal protective equipment). PPE is used in a limited number of settings to protect wearers against hazards and risks, such as surgical masks or respirators used in medical and industrial settings. A face covering is a covering of any type which covers your nose and mouth.

The guidance on safe working in education, childcare and children’s social care contains more information about preventing and controlling infection, including when, how PPE should be used, what type of PPE to use, and how to source it.

9. Promote and engage in asymptomatic testing, where available

Rapid testing is a vital part of the government’s plan to suppress this virus.

Please see COVID-19 testing for staff and students for further details.

Response to any infection

10. Promote and engage with the NHS Test and Trace process

HCH is committed to supporting the NHS Test and Trace process.

Staff members, parents and carers must understand that they will need to:

Provide details of anyone they or their child have been in close contact with if they were to test positive for coronavirus (COVID-19) or if asked by NHS Test and Trace.

11. Manage confirmed cases of coronavirus (COVID-19) amongst the school community

Please see our statement on the school website: Managing a confirmed case of coronavirus.

The school must take swift action when they become aware that someone who has attended has tested positive for coronavirus (COVID-19).

We may contact the dedicated advice service introduced by Public Health England (PHE) and delivered by the NHS Business Services Authority. This can be reached by calling the DfE Helpline on 0800 046 8687 and selecting option 1 for advice on the action to take in response to a positive case. Schools will be put through to a team of advisers who will inform them of what action is needed based on the latest public health advice.

The advice service will carry out a rapid risk assessment to confirm who has been in close contact with the person during the period that they were infectious, and ensure they are asked to self-isolate. If, following triage, further expert advice is required the adviser will escalate the school’s call to the PHE local health protection team.

The advice service (or PHE local health protection team if escalated) will work with schools to guide them through the actions they need to take. Based on their advice, we will send home those people who have been in close contact with the person who has tested positive, advising them to self-isolate for 10 days since they were last in close contact with that person when they were infectious.

If the advice service or PHE local health protection team cannot provide advice in a timely manner then we will make our own assessment of who will be required to stay home until we have had confirmation from the team.

The advice service (or PHE local health protection team if escalated) will provide definitive advice on who must be sent home. To support them in doing so we will keep a record of pupils and staff in each group, and any close contact that takes places between children and staff in different groups.

Schools are not expected to ask pupils to record everyone they have spent time with each day or ask staff to keep definitive records in a way that is overly burdensome.

Schools must not share the names or details of people with coronavirus (COVID-19) unless essential to protect others.

Further guidance is available on testing and tracing for coronavirus (COVID-19).

12. Contain any outbreak by following local health protection team advice

If schools have two or more confirmed cases within 10 days, or an overall rise in sickness absence where coronavirus (COVID-19) is suspected, they may have an outbreak and must continue to work with their local health protection team who will be able to advise if additional action is required.

In some cases, health protection teams may recommend that a larger number of other pupils self-isolate at home as a precautionary measure – perhaps the whole site or year group. If schools are implementing controls from this list, addressing the risks they have identified and therefore reducing transmission risks, whole school closure based on cases within the school will not generally be necessary, and should not be considered except on the advice of health protection teams.

In consultation with the local Director of Public Health, where an outbreak in a school is confirmed, a mobile testing unit may be dispatched to test others who may have been in contact with the person who has tested positive. Testing will first focus on the person’s class, followed by their year group, then the whole school if necessary, in line with routine public health outbreak control practice.