Covid-19 Risk Management Plan

Who should read this guidance?

Aims

To keep Teachers, Students, Support Staff, Parents, and others safe from infection so far as is reasonably practicable.

To ensure the continued health and well-being of Teachers, Students, Support Staff and other relevant persons so far as is reasonably practicable.

To comply with government statutory legislation.

To satisfy requirements under civil law (duty of care) to take reasonable measures to prevent reasonably foreseeable harm to relevant persons.

To minimise impact on the core business of education.

Principles

Ensuring that all staff, students and visitors who feel unwell, or are contacts of confirmed cases, stay at home and do not attend the premises.

Increasing the frequency of handwashing and surface cleaning.

To help contain the virus, non-teaching staff who can work effectively from home should do so over the winter.

Make every reasonable effort to ensure that staff and students can work safely. When in school, everyone should make every reasonable effort to comply with the social distancing guidelines set out by the government (2m, or 1m with risk mitigation where 2m is not viable).

Where the social distancing guidelines cannot be followed in full, in relation to a particular activity, consider whether that activity can be redesigned to maintain a 2m distance or 1m with risk mitigations where 2m is not viable.

Where the social distancing guidelines cannot be followed in full, even through redesigning a particular activity, consider whether that activity needs to continue for the school to operate effectively, and if so, take all the mitigating actions possible to reduce the risk of transmission.

Ensure that steps are taken to avoid people needing to unduly raise their voices to each other. This includes, but is not limited to, refraining from playing music or broadcasts that may encourage shouting, including if played at a volume that makes normal conversation difficult. This is because of the potential for increased risk of transmission, particularly from aerosol transmission.

Have particular regard to those who are especially vulnerable to COVID-19.

Our System of Controls

We have developed a System of Controls in line with the DfE Guidance for full opening: schools – GOV.UK. These lay out in broad measure the steps we are taking to manage the risk Covid-19 poses in our community, whilst this risk management plan looks at specific issues in more detail.

These documents communicate the results of our Risk Assessment, which has been completed by members of the senior leadership team in consultation with representatives from the staff body, and which is reviewed frequently.

All staff are required to read and follow the protocols set out in the System of Controls, this risk management plan, the addendum to the staff handbook, and their own departmental risk assessments. Failure to do so is a breach of contract, and a breach of the teachers’ standards, and may result in disciplinary action.

How do we ensure that all staff, pupils and visitors who feel unwell, or are contacts of confirmed cases, stay at home and do not attend the premises?

Staff and Parents are required to self-certify that “no one in our household has suffered any of the following symptoms in the previous 7 days – dry cough, fever of over 37.8 degrees centigrade, or loss of taste.” and asked to certify that “we are not in self-isolation for 10 days due to any member of the household contracting the virus and being in recovery.”

Parents are informed by email and through the website about what to do if anyone in their household does have symptoms: Please see Managing a case of coronavirus symptoms.

Temperature screening takes place each morning.

Visitors are kept to an operational minimum and undergo similar self-certification checks.

Pupils and staff who develop symptoms will be sent home, required to self-isolate and be told to get a test in line with the government’s stay at home guidance. Other members of their household (including any siblings) should self-isolate for 10 days from when the symptomatic person first had symptoms.

Staff and Parents are asked to keep the school informed when they are awaiting results of any symptomatic Covid tests and inform us of the results as soon as possible.

Contacts of confirmed cases will be notified as soon as possible, and required to self-isolate for 10 days.

Parents are informed by email and through the website about what will happen in the event of a confirmed case. Please see Managing a confirmed case of coronavirus.

Please see Communication of Arrangements to Parents.

How have we increased the frequency of handwashing and surface cleaning?

Details of extra cleaning procedures put in place to protect children, staff, visitors against Coronavirus

How have we ensured that staff and students can work safely?

Social Distancing

When in school, everyone should make every reasonable effort to comply with the social distancing guidelines set out by the government (2m, or 1m with risk mitigation where 2m is not viable).

In addition to social distancing between individuals, pupils will be arranged into groups (or ‘bubbles’) which will be kept separate from each other. Please see Bubbles and Groups.

Early Years children cannot be expected to comply with the social distancing guidelines so please see arrangements for Early Years below.

Lower Years children cannot be expected to comply with the social distancing guidelines for long so please see arrangements for Lower Years below.

Middle Years, Upper Years and Sixth Form students are expected to comply with the social distancing guidelines whenever possible. Please see social distancing within the classroom and social distancing when moving around school. As it is not practical to maintain a 2m social distance within the classroom further precautions are required: form groups will be treated as individual ‘bubbles’ and mixing of students in different forms groups will not be allowed.

Staff expected to comply with the social distancing guidelines whenever possible. Staff are required to report other situations where maintaining a 2m distance is not currently possible so that these can be addressed.

Arrangements for Early Years

Early Years children cannot be expected to comply with the social distancing guidelines.

Early Years children will be arranged into three consistent groups, Reception, Nursery and Daycare, and there should be no mixing of these groups.

Staff working with Early Years children will work solely with the Early Years, and, so far as is reasonably practicable, will work solely with one group. Latifa will work with both Nursery and Reception in order to provide specialist French and Forest School teaching. The Sports teachers will be teaching classes throughout the school and Early Years but will be expected to comply with the social distancing guidelines and will be teaching outdoors as much as possible. See Arrangements for Sports Teachers.

The rooms are close to the year group classrooms to minimise crossing over when going out in the corridor.

Parents will be informed about the arrangements. Please see Communication of Arrangements to Parents.

Arrangements for Lower Years

Lower Years children cannot be expected to comply with the social distancing guidelines for long.

Lower Years children will be arranged into consistent forms by year group, and there must be no mixing of these groups.

Staff working with Lower Years children will work with as few other year groups as is reasonably practicable. Where staff need to move between classes and year groups, they should try and keep their distance from pupils and other staff as much as they can, ideally 2 metres from other adults.

The Sports teachers will be teaching classes throughout the school and Early Years and will be expected to comply with the social distancing guidelines and will be teaching outdoors as much as possible. See Arrangements for Sports Teachers.

Lower Years children will be taught to social distance whenever possible, to wash their hands when coming to school in the morning, after going to the bathroom, after breaks and before and after lunch, use the hand sanitising gel with the supervision of a teacher.

Social distancing games are taught regularly at break times.

Reading, CNED and Learning Support take place in a separate room in the S Block. Please see Arrangements for CNED, Learning Support and Reading Teachers.

Parents will be informed about the arrangements. Please see Communication of Arrangements to Parents..

Arrangements for Middle Years, Upper Years and Sixth Form Students

Middle Years, Upper Years and Sixth Form students are expected to comply with the social distancing guidelines whenever possible. Please see social distancing within the classroom and social distancing when moving around school.

As it is not practical to maintain a 2m social distance within the classroom further precautions are required: form groups will be treated as individual ‘bubbles’ and mixing of students in different forms groups will not be allowed.

Middle Years, Upper Years and Sixth Form students will be arranged into consistent forms by year group, and there must be no mixing of these groups.

Where staff need to move between classes and year groups, they should try and keep their distance from pupils and other staff as much as they can, ideally 2 metres from other adults

The Sports teachers will be teaching classes throughout the school and Early Years and will be expected to comply with the social distancing guidelines and will be teaching outdoors as much as possible. See Arrangements for Sports Teachers.

Social distancing within the classroom (Y5 to Y13)

Teachers must maintain a 2m social distance from their students as much as is practicable.

Perspex screens have been installed on teachers desks where 2m between the teacher and nearest student is not practicable whilst at the desk.

Students must maintain at least a 1m, and as close to 2m, social distance from other students as much as is practicable.

Desks must be laid out in the classroom in line with the template seating plans, which ensure these social distancing standards are met

Teachers must complete seating plans, ensuring that a 2m social distance is observed where practicable, and check that the desks are laid out correctly.

Students must sit in their assigned seats and not move the desks.

Teachers must not sit at students’ desks.

Teachers may move around the classroom to hand out items or to check an individual student’s work, however teachers must avoid doing so unnecessarily and must not spend more than a few minutes with any individual student.

Social distancing when moving around school (Y5 to Y13)

Keep within your year group; keep to social distancing guidelines as much as possible within your year group.

Maintain a 2m social distance from any member of staff or student from another year group.

Wear a face covering when in the school building, and this now includes when in class. Please see Wearing Face Coverings

When passing anyone in the corridor, or on the main staircase, keep to your left.

Respect the one way system on the narrow staircase near G3; it should only be used by students to reach F4, F5, TF3 or TF5, and students should descend by crossing the gallery and using the main staircase. In the event the fire alarm sounds this staircase may be used to escape the building by the nearest exit.

Follow any additional advice given to you by your form tutor about routes to take from class to class.

Wearing Face Coverings

Face coverings should be worn by adults and pupils (in years 5 and above) in areas outside classrooms when moving around communal areas where social distancing is difficult to maintain such as corridors and staircases, the main hall, conservatory, gallery, staffroom and G5.

In addition, face coverings should now be worn by pupils in years 6 and above in classrooms. Teachers (including Lower Years teachers) do not need to wear face coverings in class except where 2m social distancing is not possible, for example, whilst moving around the classroom to hand out work or to provide individual support. Pupils in Y5 do not need to wear face coverings in lessons most of the time: just whilst they or their teacher is moving around the classroom.

This does not apply in situations where wearing a face covering would impact on the ability to take part in exercise or strenuous activity, for example in PE lessons.

We are taking this additional precautionary measure for a limited time during this period of high coronavirus (COVID-19) prevalence in the community. These measures will be in place until Easter. As with all measures, we will keep it under review and update guidance at that point.

Face visors or shields should not be worn as an alternative to face coverings. They may protect against droplet spread in specific circumstances but are unlikely to be effective in reducing aerosol transmission when used without an additional face covering. They should only be used after carrying out a risk assessment for the specific situation and should always be cleaned appropriately.

Signs are displayed in all corridors and communal areas, as well as at all entrances, to remind students and staff to wear their face coverings.

Access to face covering

We expect that everyone now has access to face coverings due to their increasing use in wider society, and Public Health England has made available resources on how to make a simple face covering.

If some students have forgotten their face covering to school, or if it has become soiled or unsafe, the school has a small contingency supply available to meet such needs.

Students and staff are required to keep their face covering in a protective pouch inside their school bag, when not in use.

Students and staff are expected to carry spare face coverings. They are reminded that used ones must be kept separately from fresh ones.

Students and staff are encouraged to wear reusable face covering rather than the single-use one for environmental reasons.

Donning and doffing face coverings

Safe wearing of face coverings requires cleaning of hands before and after touching – including to remove or put them on – and the safe storage of them in individual, sealable plastic bags between use.

Where a face covering becomes damp, it should not be worn and the face covering should be replaced carefully.

Pupils are instructed not to touch the front of their face covering during use or when removing it and they must dispose of temporary face coverings in a marked covered waste bin (not recycling bin) or place reusable face coverings in a plastic bag they can take home with them.

Form tutors will get their forms to practise donning and doffing their face coverings.

Parents are asked to reinforce at home the importance of wearing face coverings.

How to sanitize your hands

By Handwashing

Please see the NHS guidance: How to wash your hands.

By Using Hand Sanitizer

Please see the government poster on how to use hand sanitizer: Best Practice Hand Rub.
Please also see the HSE guidance on Choosing hand sanitisers and surface disinfectants to use during the coronavirus (COVID-19) pandemic.

Bubbles and Groups

Each year group is consistent and limits the number of pupils and staff in contact with each other to only those within the group. Maintaining distinct groups or ‘bubbles’ that do not mix makes it quicker and easier in the event of a positive case to identify those who may need to self-isolate and keep that number as small as possible.

Each year group has a separate designated area for the breaks outside.

Teachers are encouraged to teach their lesson outside more often.

As year groups must be kept apart, the school will not hold large gatherings such as assemblies with more than one group.

We have changed the timetable to limit the sharing of rooms and social spaces between groups as much as possible.

While year groups will be kept apart from other groups where possible, older children are still expected to keep their distance within groups. Being within a ‘bubble’ reduces the need for other measures, but does not eradicate the need.

Please also see Social distancing when moving around school (Y5 to Y13).

Limiting the potential for transmission between bubbles

The year groups are kept apart in order to reduce transmission.

Students must never enter the form room of another year group.

There has been a substantial reduction in the number of areas used by multiple groups.

The teachers working in multiple bubbles must maintain a social distance from their students during their lessons. Where that is not practicable, this must be documented and planned for separately, and these plans must be signed off by the Deputy Head.

The amount of movement about the school by students has been substantially reduced.

A one way system on the narrower staircase and keeping to the left on the main staircase will help minimise contacts. Please see Social distancing when moving around school (Y5 to Y13) for more details.

Adults and students in Y5 and above are required to wear a face covering when moving around the building. Please see Wearing Face Coverings.

Travel to and from School

To reduce the risk of infection, staff and students are encouraged to cycle, walk or travel in their own vehicle. Staff will park on site.

The school bus service has been adapted to reduce the risk of infection. Please see Arrangements for Children Taking the School Minibus

We discourage staff from using public transport or travelling together where possible.

Arrangements for Staff

Staff are required to socially distance themselves from each other, students, and other adults as much as is practicable, with the exceptions listed below.

Staff must wash their hands regularly, or use hand sanitizer if washing hands is not practicable. This should happen every time you change location, such as moving from one classroom to another.

Staff must sanitize any shared workstation before and after use.

Staff are required to wear a face covering when moving around the building or in common areas such as the Common Room, Gallery, G5. Please see Wearing Face Coverings.

To reduce the risk of catching COVID-19 whilst travelling to and from work, staff are encouraged to cycle, walk or travel in their own vehicle and park on site. We discourage staff from using public transport and travelling together where possible.

The teachers are asked to maintain distance from their pupils, staying at the front of the class, and away from their colleagues where possible. Ideally, adults should maintain 2 metre distance from each other, and from children. We know that this is not always possible, particularly when working with younger children, but adults are expected to do this when circumstances allow. In particular, they should avoid close face to face contact and minimise time spent within 1 metre of anyone.

Teachers must instruct children on the use of hand sanitizer and face covering at an age appropriate level. Please see Wearing Face Coverings (in particular Donning and doffing face coverings) and How to sanitize your hands.

Teachers must be aware of the risks associated with the ingestion of hand sanitizer and ensure that young children do not use it unsupervised. Please see Hand Sanitizers: Keep Children Safe from Poisoning Risk.

Meetings with other members of staff lasting more than a few minutes (Department meetings for example) must take place outside or on Zoom.

The Conservatory will be available for staff to use at lunch time. Staff must keep 2m apart whilst eating indoors and must not sit opposite each other across a table.

Staff must be constantly vigilant; it is the responsibility of everyone to be on alert throughout the community through repetition of messages and in-class discussions.

Please see the arrangements for specific groups of staff below.

Arrangements for Early Years Teachers & Assistants

Early Years staff will be working primarily with one of the three groups (Daycare, Nursery and Reception). These staff are not expected to socially distance themselves from the children in their bubble or the other staff who work exclusively within that bubble.

The exceptions to this are Latifa and the Sports Team who, in order to provide the specialist provision we require, will be working with both Nursery & Reception, maintaining social distancing as much as is practicable. Please see Arrangements for Sports Teachers.

Please also see Arrangements for Early Years.

Arrangements for Lower Years Teachers & Assistants

Lower Years staff will be working primarily with one of the four year groups. These staff are not expected to socially distance themselves from the children in their bubble.

The exceptions to this are Aurore and the Sports Team who, in order to provide the specialist provision we require, will be working throughout the school, maintaining social distancing as much as is practicable. Please see Arrangements for Sports Teachers and Arrangements for Drama and Dance Teachers.

Please also see Arrangements for Lower Years.

Arrangements for Teachers in Y5 to Y13

As teachers in Year 5 upwards will be teaching across different year groups in order to offer the subject specialism we all value so highly, social distancing by those teachers is essential.

Teachers must maintain a 2m social distance from their students as much as is practicable, as well as from other adults at all times.

Teachers must complete seating plans, ensuring that a 2m social distance is observed where practicable, and check that the desks are laid out correctly.

Desks must be laid out in the classroom in line with the template seating plans, which ensure these social distancing standards are met.

Students must sit in their assigned seats and not move the desks.

Teachers must not sit at students’ desks.

Teachers may move around the classroom to hand out items or to check an individual student’s work, however teachers must avoid doing so unnecessarily and must not spend more than a few minutes with any individual student.

Teachers must ensure that students are aware of what is expected of them and are complying with the Arrangements for Middle Years, Upper Years and Sixth Form Students.

Teachers on duty must be constantly vigilant and engage appropriately with any student not complying with the requirements of this risk management plan.

Teachers on duty are encouraged to support the students in developing games and activities that are socially distanced.

Arrangements for Teachers in Art, Science and Computing (Y5 to Y13)

Teachers in these departments must pay particular attention to their departmental risk assessments as these contain the cleaning protocols required for different year groups to use the same classroom over the course of the day, as well as other subject specific guidance such as handling of equipment.

Arrangements for CNED, Learning Support and Reading Teachers

Windows and doors should be left open as much as is practicable during and between lessons.

The surfaces, including desks and chairs, touched by students or teachers must be sanitized thoroughly between lessons.

Arrangements for Sports Teachers

Pupils to be kept in consistent groups for sporting activities.

Sports teachers must maintain 2m distance from all students and other adults at all times.

Sports equipment to be thoroughly cleaned between each use by different individual groups.

Outdoor sports shall be prioritised where possible, and large indoor spaces used where it is not, maximising natural ventilation flows, distancing between pupils and paying scrupulous attention to cleaning and hygiene.

Please see Return to recreational team sport framework – GOV.UK

Arrangements for Drama and Dance Teachers

2 metre social distancing must be maintained wherever possible.

Drama and dance teachers must maintain 2m distance from all students and other adults at all times.

Handling of scripts and props must be limited to the person using them.

Background or accompanying music must be kept to levels which do not encourage teachers or other performers to raise their voices unduly.

There must be no shouting or singing.

Note: If planning an indoor or outdoor face-to-face performance in front of a live audience, schools should follow the latest advice in the DCMS performing arts guidance, implementing events in the lowest risk order as described. If planning an outdoor performance they should also give particular consideration to the guidance on delivering outdoor events.

Arrangements for Children Taking the School Minibus

The children on each minibus form a small consistent group, or ‘bubble’. Which means that, whilst we will take all reasonable steps to prevent transmission on the bus, if one child on the bus is a confirmed case, all the others in that group will need to self-isolate.

Students over the age of 11 years old are required to wear a face mask on the bus.

Buses arrive at school between 8.15am and 8.30am each day and students are collected from school at 4pm.

Seating is arranged with a social distance of 1m+ by having one child per row unless they are two siblings.

The bus drivers wear masks and have hand sanitizers available, which students are expected to use when boarding and alighting the bus.

Good ventilation in vehicles shall be implemented with windows open where practical.

If one child, or the driver, tests positive for COVID-19 then all the children and the driver will be considered contacts and need to self-isolate.

Arrangements for After School Care

After half term, a limited After School Care service will be offered to those members of staff for whom it is operationally necessary.

The children in After School Care form a small consistent group, or ‘bubble’. Which means that whilst we will take all reasonable steps to prevent transmission in After School Care, if one child in the group is a confirmed case, all the others in that group will need to self-isolate.

The school must be able to continue to operate if there is a confirmed case in After School Care, and therefore a place in After School Care will only be available if practicable plans are in place for the event that the children need to self-solate.

Arrangements for Visitors

Visitors are kept to an operational minimum and undergo similar self-certification checks.

All ‘face to face’ meetings with parents will be avoided where possible and parents are asked not to enter any school buildings. All staff are encouraged to hold parent meetings on zoom or the telephone.

Where it is necessary for a visit to go ahead, the person responsible for organising the visit must ensure that visitors complete the self-certification, where needed, and let them know about the school measures in place.

Visitors’ access through Pedestrian Gate and report to the Porter’s Lodge. The arrangements for each visit will be communicated to the Security Manager in advance of arrival. The Security Manager will contact the member staff in charge of each visitor upon their arrival.

Site guidance on physical distancing and hygiene is explained to visitors on or before arrival.

Where visits can happen outside of school hours, they should.

A record will be kept of all visitors.

Visiting speakers and activities involving external guests

For visiting speakers and activities involving external guests the organiser must details of the Covid safety arrangements in the visiting speaker/event risk assessment.

A risk assessment for every activity involving an external guest is carried out by the organiser and sent at least 24 hours before the event for the guests to countersign. The signed risk assessments must be returned to the organiser.

A specific risk assessment for visiting speakers is completed by the organiser and signed off by the Director of Studies.

Staff interviews or visits

Where possible staff interviews should be conducted on zoom. In the event that an individual must visit the site e.g. for DBS checks or induction then KAH informs PEJ, confirms appointment and sends self-certification. KAH to take the contact details of the individual for track and trace.

Prospective pupils and their parents

Visits of prospective parents should be kept to a 1 family minimum. Families are advised to bring as small a number of their family as possible. Self certification forms must be sent to prospective parents at least 24 hours before their scheduled visit with a telephone call to confirm. NEB and RCB to inform PEJ of any prospective parent visits by google calendar invitation.

All prospective parents are asked to ensure they (and their children over 11 years of age) have an appropriate face covering for the duration of their visit. Visits only take in the grounds of the school and the corridor on the ground floor of the main building. Prospective parents can view a class or activity from the doorway but not enter a room of students. All prospective families have their temperature checked on arrival and are asked to sanitise their hands.

Prospective applicants applying for a place at the school complete their entrance assessment at home, they are invigilated on Zoom by a member of the admissions team.

Prospective applicants who are going to be interviewed by the Headmaster or a member of the senior team are interviewed on Zoom. There are currently no face to face interviews held at the school. Trial days may be considered on a case-by-case, if there is a compelling reason to do so, and must be individually risk assessed.

Contractors

Contractors working in a teaching capacity or a management capacity (such as governors) will follow the same measures as teaching staff.

Other contractors are required to supply updated risk assessments and / or other relevant safety documentation to ensure that they have adequate measures in place to work safely at the location and control the spread of infectious diseases.

HCH will advise contractors about the control measure we have on site, by publishing the System of Controls on the school website.

HCH Line Managers to check that contractors are working safely and as agreed periodically throughout the working day.

Cleaning staff

Cleaning staff (day and night cleaners) self-certify and send the form to the School Facilities Manager by Monday morning each week. The cleaning staff have temperature checks at the gate as they arrive. All cleaning staff contact details are kept by the School Facilities Manager in the event we require them for track and trace.

Planned maintenance

Contractors are booked in advance and will be sent a self-certification form at least 24 hours before the intended visit. Names and contact details of each contractor are known before the visit to enable track and trace. These details will be kept by Sarah Carroll, the Director of Operations. Paul Jenkins, the Security Manager, is always aware of the visit and knows Sarah is point of contact. He will administer temperature checks and safeguarding passes etc.

Emergency maintenance (plumbing, gas, drainage, photocopier maintenance anything same day)

At the point of contact a self-certification form should be sent for the maintenance engineer to complete. If this is not possible (e.g. an engineer is already en route or at another site) a hard copy of the form is issued by the Security Manager at the gate and the individual’s contact details are taken for track and trace. The Security Manager also administers a temperature check at the gate.

Deliveries

Staff must not have personal deliveries at the school during this time. Deliveries and Parcels are brought to the security hut and monitored by Paul Jenkins, Security Manager. Delivery drivers do not come any further into the school grounds except in the cases listed below.

Water deliveries

As water deliveries are brought into the building, when the School Facilities Manager orders the water a self-certification form needs to be emailed to the supplier. Delivery is to be scheduled once the self-certification has been received.

Other visitors

Other visitors can be approved by a member of the SLT and risk assessed on a case-by-case basis.

Arrangements for those who are especially vulnerable to COVID-19

HCH does not require staff members who have received an individual letter from the NHS or a specialist doctor (for example, people with some pre-existing conditions) to attend the school.

Contractors are instructed not to come to the school if they have received an individual letter from the NHS or a specialist doctor. This shall form part of the written agreement between HCH and the contractor.

Visitors are instructed not to come to the school if they have received an individual letter from the NHS or a specialist doctor.

HCH will rearrange working practices so that staff members who are at a higher risk of severe illness (for example, people with some pre-existing conditions) are allocated appropriate roles and working conditions that present the least risk of harm. See the NHS guidelines about risk categories.

Specific new and expectant mothers risk assessment to be created or updated where required.

Students who are especially vulnerable to COVID-19 are asked to inform the school so that we can plan for their needs on a case-by-case basis.

How are we identifying those who are especially vulnerable to COVID-19?

How are we ensuring that everyone knows what to do?

Signage

Signs around the school will reinforce key measures.

Form rooms to display year specific Covid Commitment.

Key protocols from departmental risk assessments to be displayed in labs, computer science rooms, and art rooms.

Communication of Arrangements to Staff

This Risk Management plan is posted in the Coronavirus Situation section of the website and will be asked to sign to say that they have read and understood its contents.

All staff are required to read and follow the protocols set out in the System of Controls, this risk management plan, the addendum to the staff handbook, and their own departmental risk assessments. Failure to do so is a breach of contract and a breach of the teachers’ standards and may result in disciplinary action.

Reminders will be communicated through the daily morning briefing.

Staff will be informed of any significant changes to the Risk Management Plan, System of Controls, or the addendum to the staff handbook by email.

Communication of Arrangements to Pupils

The students are informed of the procedures by their From Tutors and the wider school community, by watching procedural assemblies and during their Life Skills sessions.

Staff must be constantly vigilant; it is the responsibility of everyone to be on alert throughout the community through repetition of messages and in class discussions.

Signage in all areas as well as student-produced signage inside and outside some classrooms.

If there are any behavioural issues, then it will be addressed by the pastoral team.

Students in Year 5 and above will be asked to sign a year specific Covid Commitment.

Communication of Arrangements to Parents

This Risk Management plan is posted in the Coronavirus Situation section of the website and parents will be reminded of the key elements, below, by email at the start of each half term. Parents will also be informed of any substantial changes to the Risk Management plan by email.

Year group ‘bubbles’

The DfE has advised that year groups must remain in ‘bubbles’ with the mixing of year groups kept to an absolute minimum. To ensure this is possible we have relocated some form rooms and classrooms to minimise mixing of groups.

Social Distancing

Early Years and Lower Years children cannot be expected to comply with the social distancing guidelines and therefore we must rely heavily on other measures such as the Year Group ‘bubbles’ and restricting the number of teachers they have.

Middle Years, Upper Years and Sixth Form students are expected to comply with the social distancing guidelines whenever possible. This enables us to offer a broad curriculum with subject specialist teachers. As it is not practical to maintain a 2m social distance between students within the classroom further precautions are still required: form groups will be treated as individual ‘bubbles’ and mixing of students in different forms groups will not be allowed.

Teachers are expected to maintain a 2m distance from all Middle Years, Upper Years and Sixth Form students, as well as other adults. Teachers in the Early Years and Lower Years who teach across different year groups are expected to maintain a 2m distance from their pupils as much as it is practicable to do so.

Changes to the timetable

To minimise risk we have removed some elements of the timetable for the foreseeable future. Children in the Early and Lower Years will not go swimming, nor will they have ballet or music. This is to remove activities with higher risk of Covid-19 transmission and to ensure we minimise the number of teachers in different year groups mixing with other students if it is only for one lesson a week. Pupils in the Middle and Upper Years will not gather together for a morning assembly each day (but assemblies will continue via video link to the form rooms). There will be no before school or after school care for any pupils as this would require a mix of year groups and staffing.

Co-curricular clubs

We will not be able to run after school clubs this term. Any lunch time clinics or clubs will be limited to one year group.

Peripatetic music teaching

We are unable to provide peripatetic music teaching at present. We hope, of course, to be able to bring peripatetic teaching back as soon as we deem it safe and practicable to do so. In the meantime we recommend contacting music teachers directly to arrange 1 to 1 tuition online. Please refer to our music pages on the website for more information about online tuition.

Weekly self-certification

Every Saturday morning, Rachel Bowles will send a self-certification form to all parents which will need to be completed by 8 am on the Sunday morning. The form will ask you to confirm your child and everyone in your household is well and symptom free. Should a member of your household develop COVID-19 symptoms (a persistent dry cough, loss of taste or smell, a temperature of 37.8 or higher) you must inform the school immediately.

If a child develops COVID-19 symptoms at school

Please see Managing a case of coronavirus symptoms.

If there is a confirmed case of COVID-19 within the HCH community

Please see Managing a confirmed case of coronavirus.

Transport to and from school

School buses

We will be providing three bus routes to students from September. Students over the age of 11 years old will be required to wear a face mask on the bus and seating will be arranged with social distancing. The bus drivers will wear masks and have hand sanitizers available for boarding and disembarking the bus. As the number of pupils on each route is small we can ensure students will not be gathered together queuing to board the bus. If you would like to enquire about using the school bus service as an alternative to public transport, there is more information available on our website.

Beginning and end of day

We have put in place control measures for arriving at and leaving school to minimise any potential contacts at these times.

Everyone must sanitise their hand upon entering the school premises and also do so at the end of the day.

Pre-Nursery to Year 4 parents can drive into the school via the west gate at the back of the school (adjacent to the Hampton Court Green car park). Nursery and Reception families can drive down the perimeter road and park in the car park at the front of the school. Year 1 to Year 4 form rooms will be based in the S block at the back of the school,please park in the car park nearest the East gate at the front of the school and make your way to the S block on foot.. The Hampton Court Palace car park can be used as an overflow if needs be but please be aware parking charges do apply.

Nursery and Reception form tutors will meet their form at 8.15 am or 8.50am in the Little Garden. Year 1 to Year 4 form tutors will meet their forms on the sports field at 8.35 am. All pupils will have their temperature checked and be signed in.

Pupils in Years 5 to 13 must not be driven onto the site but should make their own way into the school grounds. Students must have their temperature checked when they enter the school grounds; if any pupil has a temperature of 37.8 degrees or higher they will not be allowed to attend school. Pupils in Years 5 to 13 should then make their way directly to their Form Rooms.

Children will finish each day at 3.15 pm in the Early Years and at 4 pm for Years 1 to 11. Pupils from Nursery to Year 6 will be signed out by form tutors in the Little Garden or the front lawn and we will have marquees in case of bad weather.

Students in Year 7 and above can leave school at 4pm without needing to congregate and sign out.

The school gates will close at 4.20 pm each day. Parents must not come into the classrooms or any school buildings to collect a child without prior appointment.

Collecting a child during the school day

Once the school gates have closed at 9 am they will not reopen until 3 pm each day.

If you need to collect your child or visit the school for any reason during the course of the day you must come to the front gate and let Paul Jenkins, Security Manager, know why you are visiting. You will then be asked to come to our temporary medical area which will be based in the garden room at the front of the school. Natalie Barker, Admissions Assistant, or Rachel Bowles will greet and assist you. Any child who is unwell during the course of the day will be brought to the garden room to be supervised until a parent collects them. Please ensure you have notified the school of any changes to medical information, allergies, phone numbers, and whom to contact in case of emergency, as we will need to ensure children are collected safely and promptly.

Wearing face coverings

All students from Year 5 and above must wear a face covering to and from lessons and around any communal areas of the school. They must also carry more than one additional face covering at all times in a resealable, protective bag. From Monday a member of staff at the school gates will check that students have a suitable face covering before they are allowed to come into the school grounds. Where possible students should have reusable face coverings rather than a disposable one as it is better for the environment. We expect that everyone now has access to face coverings due to their increasing use in wider society, and Public Health England has made resources available on how to make a simple face covering.

While we do have a small supply of masks for emergencies please ensure that your child comes to school each day with a reusable mask that is clearly labelled with their name.
Any student who does not have a mask with them will be given a disposable one to wear in the first instance. If they do not have a mask a second time then your child’s form tutor will write to parents to remind them that students must bring their own mask to school.
If a child does not have a mask for a third time they will need to attend a lunchtime supervision.

Lunches

Edson Junior Lopes and his catering team are providing hot and cold lunches on site each day. Lunch will be delivered to students in their year group bubbles in environmentally- friendly packaging. Junior will prepare the food on site and the menu will be rotated each day. Lunches will be individually named to accommodate those who have allergies or dietary requirements. Please ensure you have contacted reception; reception@hchnet.co.uk to update the school with any allergy information to ensure we can inform the catering team. We encourage all families to have the school lunch as it enables the children to have a hot, nutritious and varied lunch each day. We presume all students are having the school lunch unless you specifically inform our Bursar, Louise Collins, to the contrary in which case you will not be charged.